state department medical clearance disqualifiers

Medical Clearance related medical expenses not covered by your medical insurance may be reimbursed by receiving a DS-3069 payment authorization form from your human resources and submitting your invoices and Explanation of Benefits to Medical Claims at MEDClaims@state.gov. Pertinent sections of the Department of State Human Resources SOP A-04 state: The Foreign Service Act of 1980, as amended, 22 U.S.C.3901 et seq., requires all Foreign Service employees to serve a substantial portion of their careers overseas and limits the number of years Foreign Service employees can spend in continuous domestic assignments. For children with special educational needs, starting early is important. Where to Perform a Pre-Employment or Pre-Assignment Medical Clearance Exam. For some individuals with on-going medical, mental health or educational issues adequate medical resources may not be available in all countries. Individuals who currently have a Post Specific (Class 2) medical clearance or have a new significant medical, mental health or educational issue will need to supply supporting documentation of their condition and treatment plan. . The medical clearance process is designed to identify medical, mental health, or educational issues before departing for an overseas assignment. Indicating the ESCAPE post(s) of assignment is REQUIRED. https://careers.state.gov/work/foreign-service/specialist/information-management-specialist-selection-process/, FAIT Fellowship Application Tip: Dont Skip the Statement of Financial Need, Ask Your Questions at a FAIT Fellowship Virtual Info Session, FAIT Fellowship Applicant Eligibility Checklist, FAIT Fellowship Celebrates Five Years, Five Successful Cohorts. Ensure the patients name and date of birth is at the top of each page of the exam form. The local emergency room, for example, might be completely inadequate, without ventilators, defibrillators, x-ray capabilities, etc. Sending forms and reports to the wrong email address results in confusion. The name of the examinee (employee, contractor, LES or EFM) and DOB must appear at the top of each page 2, 3, & 4. Or fax to 202-647-0292 (less preferred) ESCAPE posts comprise a subset of Special Incentive Posts (SIP). Individuals who already have a Post Specific (Class 2) medical clearance or have a new significant medical, mental health or educational issue will need to supply documentation of the issues with status and treatment plan while abroad. For information on how to schedule an appointment with the Exam Clinic, contact MEDASEC@state.gov or 202-663-1779. Parts 160 and 164. Please check the signature area. Foreign Service Officer Candidates and EFMs of one of the 5 Foreign Affairs Agencies1, Limited Non-Career Appointees, Contractors, Civil Service, Locally Employed Staff, Personnel from Non-Foreign Service Government Agencies, and EFMs. Schools are often closed during American summer months, so the process needs to start well before the end of the school year for children with educational issues. 7. Employees requesting a waiver should follow the instructions in Human Resources SOP A-04. All required tests on page 4 of the DS-6561 or DS-1843 should be performed within the last 12 months. Part of your eligibility for the FAIT Fellowship program is your ability to enter the Foreign Service upon completion of the program. Medical, Mental Health or Educational reports do not need to be submitted with your initial medical clearance forms but be aware that Medical Clearances may require reports from providers, medical facilities, or schools for anyone with significant past medical, mental health, or special educational needs. Although qualified students who travel on educational travel orders are eligible for care abroad under the Medical Program up to their 23rd birthday (16 FAM122.2, subparagraph a(2)), their separation examination must be completed within 90 days of their 21st birthday (16 FAM 122.2, subparagraph a(1)). Ask questions! Send all medical forms and reports to MEDMR@state.gov. The Committee reserves the right to seek MEDs opinion when it deems such opinion is necessary for proper adjudication of the request (see Section below), consistent with applicable privacy laws and policies. Because everyone is "medically cleared" to be in the United States, individuals whose next tour is a domestic assignment do not require a medical clearance unless they will be doing TDY travel of 30 or more consecutive days during their domestic tour. Submit your completed forms and other medical reports to Medical Records: Send via email to MEDMR@state.gov (preferred) However, for some individuals with on-going medical, mental health or educational issues adequate medical resources may not be available in all countries. It is important accompanying family members of tandem couples possess travel orders that match the sponsoring employees next post of assignment. Where a particular physical or mental health condition, or extraordinary stress, or similar circumstances are presented as the justification for a 6/8 waiver, MED or an outside medical professional must confirm the basis for the request. Other Medical Information for a Pre-employment or Pre-assignment Medical Clearance. All employees including Locally Employed Staff, contractors and Eligible Family Members who will be posted to a designated ESCAPE posts for 30 or more consecutive days are required to obtain a medical clearance. Those who send documents to MEDMR@state.gov will receive a confirmation e-mail indicating that the documents have been received. MEDICAL EXAMINATION AND CLEARANCE (CT:PER-986; 05-11-2020) . Be sure to attach copies of any medical reports that can help clarify a medical condition(s). The employee and/or EFM should complete the separation exam within 90 days of retiring or separating from the Foreign Service. Coordinator for the Arctic Region, Deputy Secretary of State for Management and Resources, Office of Small and Disadvantaged Business Utilization, Under Secretary for Arms Control and International Security, Bureau of Arms Control, Verification and Compliance, Bureau of International Security and Nonproliferation, Under Secretary for Civilian Security, Democracy, and Human Rights, Bureau of Conflict and Stabilization Operations, Bureau of Democracy, Human Rights, and Labor, Bureau of International Narcotics and Law Enforcement Affairs, Bureau of Population, Refugees, and Migration, Office of International Religious Freedom, Office of the Special Envoy To Monitor and Combat Antisemitism, Office to Monitor and Combat Trafficking in Persons, Under Secretary for Economic Growth, Energy, and the Environment, Bureau of Oceans and International Environmental and Scientific Affairs, Office of the Science and Technology Adviser, Bureau of the Comptroller and Global Financial Services, Bureau of Information Resource Management, Office of Management Strategy and Solutions, Bureau of International Organization Affairs, Bureau of South and Central Asian Affairs, Under Secretary for Public Diplomacy and Public Affairs, U.S. Welcome to the Medi-Cal Provider Home. A medical clearance is valid until your scheduled home leave or end-of-tour whichever is sooner. Clearly print the persons name and date of birth on each page submitted to Medical Records. b. Post-Specific (Class 2): Issued to an individual with a medical condition that would pose a significant risk to the health or safety of the individual or others if the individual were assigned to work at one or more posts abroad. Many Embassy or Consulate Health Units will complete a pre-employment or pre-assignment medical clearance. . For information on how to schedule an appointment with the Exam Clinic, contact. Employees or eligible family members with a Class 5 medical clearance may not be [] Patients can arrange appointments on personal travel, during R&R, home leave or other government funded travel when services are not available at the post of assignment. Clicking on My Clearance Status on the Customer Tools page of the MED Clearances SharePoint site, accessible via the Department of States OpenNet. Contractors and DOD Civilians should contact their sponsors human resources. For information on how to schedule an appointment with the Exam Clinic, contact. State Department employees should start with a bid list of no more than 15 countries in alphabetical order. Do not travel to your next overseas assignment without a valid medical. The healthcare provider must print or stamp their name, as well as sign and date page 4. Brea, CA 92821. There are often no blood banks or limited medical supplies and medications available locally. These reports should include not only the diagnosis and previous treatments, but also a summary report of what follow-up care you require. All blanks need to be filled in. So before you apply to the program, you should be aware of the clearances that you must be able to obtain and maintain to stay in the program. Or fax to 202-647-0292 (less preferred) The Office of Medical Clearances is responsible for ensuring the U.S. government personnel receive adequate medical evaluation and clearance prior to their assignments abroad. Other agency employees, contractors or their family members may begin one year prior to their overseas assignment or training. The medical clearance process is designed to identify medical, mental health, or educational issues before departing for an overseas assignment. For further questions or information, please contact MEDClearances@state.gov or call 202-663-1519. When to Start the Medical Clearance Process for an Individual with a Post Specific (Class 2) or Domestic Assignment Only (Class 5) Clearance. A description of the Peace Officer Selection Requirements Regulations can be found here. Fellows should be aware that these posts are neither few in number nor confined to a specific geographic region. Include the Medical Records coversheet. Global AIDS Coordinator and Global Health Diplomacy, Special Presidential Envoy for Hostage Affairs, Special Representative for Afghanistan Reconciliation, Special Representative for Syria Engagement, U.S. Security Coordinator for Israel and the Palestinian Authority, Under Secretary for Arms Control and International Security, Bureau of Arms Control, Verification and Compliance, Bureau of International Security and Nonproliferation, Under Secretary for Civilian Security, Democracy, and Human Rights, Bureau of Conflict and Stabilization Operations, Bureau of Democracy, Human Rights, and Labor, Bureau of International Narcotics and Law Enforcement Affairs, Bureau of Population, Refugees, and Migration, Office of International Religious Freedom, Office of the Special Envoy To Monitor and Combat Anti-Semitism, Office of the U.S. Special Coordinator for Tibetan Issues, Office to Monitor and Combat Trafficking in Persons, Under Secretary for Economic Growth, Energy, and the Environment, Bureau of Oceans and International Environmental and Scientific Affairs, Office of the Science and Technology Adviser, Bureau of Information Resource Management, Bureau of the Comptroller and Global Financial Services, Office of Emergencies in the Diplomatic and Consular Service, Office of Management Strategy and Solutions, Bureau of International Organization Affairs, Bureau of South and Central Asian Affairs, Under Secretary for Public Diplomacy and Public Affairs, DS-1843 Medical History and Examination for Foreign Service, DS-6570: Pre-Deployment Physical Exam Acknowledgement Form, DS-6561: Pre-assignment for Overseas Duty for Non-Foreign Service Personnel, DS-1843: Medical History and Examination for Foreign Service, DS-6570: Pre-Deployment Physical Exam Self-Acknowledgement Form, Medical Clearance Guidance for Deploying to ESCAPE Posts, DS-1843 Medical History and Examination for Foreign Service or Individuals Age 12 or Older, DS-1622 Medical History and Examination for Foreign Service for Children Age 11 and Younger, DS-1843: Medical History and Examination for Foreign Service or Individuals Age 12 and Older, DS-1622: Medical History and Examination for Foreign Service for Children Age 11 and Younger. The Committee reserves the right to seek MEDs opinion when it deems such opinion is necessary for proper adjudication of the request, consistent with the Health Insurance Portability and Accountability Act (HIPAA) and implementing regulations at 45 C.F.R. Those individuals will remain in a pending status. The medical clearance exam may be completed for you and your family members by a licensed medical provider of your choice.If done overseas insure that the all sections, labs and reports are in English. The following in-service employees, contractors and EFMs are required to update their medical clearance and can use the MCU form: The following employees, contractors and EFMs must under-go a complete physical and should complete either a DS 1843: Medical History and Examination Form Over 12 Years of Age or a DS-1622: Medical History and Examination for Children Age 11 and Younger . Sign in to the editor using your credentials or click on Create free account to examine the tool's functionality. Department of State / US Embassy Medical Professional Comments (attach additional sheets if needed) MED USE ONLY Recommend World Wide Available . Individuals with Post Specific (Class 2) medical clearances must be approved for their post of assignment. Medical Clearance related medical expenses not covered by your medical insurance may be reimbursed by receiving a DS-3069 payment authorization form from your human resources and submitting your invoices and Explanation of Benefits to Medical Claims at MEDClaims@state.gov. Such information should be provided directly to the Director of Medical Clearances in the Office of Medical Services, not to the CDO. Via email in a PDF format to MEDMR@state.gov (preferred) There are several extra steps involved in bidding on overseas jobs if you or one of your Eligible Family Members (EFM) has a Post Specific (Class 2) Medical Clearance. Additionally, the scope and frequency of the required follow-up must be determined. Because everyone is medically cleared to be in the United States, individuals whose next tour is a domestic assignment do not require a medical clearance unless they will be doing TDY travel of 30 or more consecutive days during their domestic tour. linked assignment for both current and linked assignment. Additional countries can be submitted after the first 15 have been reviewed. Trafficking in or abuse of narcotics or controlled substances. An official website of the United States government, Office of Small and Disadvantaged Business Utilization, Office of the U.S. Send all medical forms and reports to MEDMR@state.gov. standards. Candidates who hold dual citizenship, have had extensive travel, education, residence and/or employment overseas, or who have foreign contacts, a foreign-born spouse, immediate family members, or relatives who are not citizens of the United States, should be aware that the clearance process will take longer to complete. Contract employees should refer to their contracting managers in order to determine if they are participants in ICASS for medical care. Foreign Service Officers Candidates, Foreign Service Fellows, and some first-time Limited Non-Career Appointees under the 5 Foreign Services Agencies must be able to serve at any post in the world for their first tour. MED requires copies of any lab, radiology reports and EKG tracing when indicated on the physical form. During peak seasons MED Medical Records may take 10 business days to upload and index medical documents. For How Long is a Medical Clearance Valid? Provide a current phone number and valid mailing address. Where a particular physical or mental health condition, or extraordinary stress are the basis or for the request. Due to political instability, security could be a concern. Unsigned forms will not be accepted by Medical Records. For individuals with a Domestic Assignment Only (Class 5) clearance we recommend you notify MED Clearances when it appears your medical, mental health or educational has stabilized and improved to the point where health care or educational needs can reasonably be obtained abroad. Your CDO or Agency HR will notify you of posts you have been medically cleared for your next assignment. The examinee, parent or guardian must sign and date page 2 of the DS-1843. If you are going on TDY, indicate if you are CONUS-based, any possible ESCAPE posts you may travel to, and estimated duration of your TDY. All individuals going to these posts must meet strict medical standards. Advisory Commission on Public Diplomacy, Waivers of the Six-Year and Eight-Year Limits on Continuous Domestic Service, In-Service Medical Clearance Update Guidance, Guidance for a Pre-Employment or Pre-Assignment Medical Clearance, Guidance for Post Specific (Class 2) or Domestic Only (Class 5) Employees, Contractors, and Eligible Family Members, Guidance for Separation or Retirement Examination (Including REA/WAE Applicants). Medical Clearances will not clear an individual to go to a post that does not have adequate resources for that person. They are reminded that they must update their clearance before their next overseas assignment. Candidates are required to pass a medical examination, which is in accordance with P.O.S.T. They should not use an MCU: The process for completing the in-service clearance varies by employment status and where you are going. The Foreign Service Act of 1980, as amended, 22 U.S.C. Provide a valid phone number and e-mail address good for 90 days when you submit the paperwork. Post Health Unit Option: If you would like the examination at post, please contact your Foreign Service Medical Provider (RMO or MP) for guidance. Employees or eligible family members with a Class 5 medical clearance may not be assigned outside the United States. Travel orders are not required to start the process. If you are an institutional contractor, write the name of the specific contracting company or NGO. The assigned Clearance Consultant will follow the same procedure outlined for Foreign Service officers above. The Foreign Affairs Information Technology (FAIT) Fellowship is not only a unique opportunity for highly qualified, diverse college students to receive academic funding, internships and mentorship from the U.S. Department of State it is also a path to your career in the Foreign Service. Show details How it works Open the ds1843 and follow the instructions Easily sign the 1843 form with your finger Send filled & signed ds 1843 pdf or save Rate the rent increase form 4.7 Satisfied 135 votes Post Specific (Class 2) Medical Clearance Process for ESCAPE Posts. and Foreign Commercial Service/Foreign Agricultural Service/Animal and Plant Health Inspection Service/USAGM) Do NOT include any personal medical information in this communication to HR, only the posts you wish to bid upon. In evaluating suitability, the Suitability Review Panel takes into consideration the following factors: More information about clearances can be found at https://careers.state.gov/work/foreign-service/specialist/information-management-specialist-selection-process/. Contractors and DOD Civilians should contact their sponsors human resources regarding payment. When to Start the In-Service Clearance Process. Any documentation should be submitted well in advance of bidding season. Insure the patients name and date of birth is at the top of each page of the exam form. After doing the grad school thing, I think I'm ready to take the plunge. The purpose of a medical clearance is to identify specific health needs and medical conditions that may require specialty management, follow-up or monitoring. The individual, parent or guardian should complete the first two pages of each form. All persons posted overseas or on TDY travel for 30 or more consecutive days must have a valid medical clearance before they can access a posts health unit and other Medical Program benefits abroad including coordination of a medical evacuation or hospitalization. Waiting well into that time frame may result in a longer processing time. If an employee wishes to contest a decision they may contact the Medical Review Panel (MRP) at MEDMRP@state.gov and a review will be convened by a three-physician panel. Requests for a 6/8 waiver where neither the employee nor a family member has any special physical or mental health condition that would require the Bureau of Medical Services (MEDs) expertise may be considered by the Committee without MED input. Allergies must also be reviewed. MED Clearances will issue a Domestic Assignment Only (Class 5) clearance for medical, mental health or educational issues where appropriate care is best obtained in the United States. Possible Reemployed Annuitant/While Actually Employed (REA/WAE) Employee. MED Clearances will reevaluate as to whether you could be issued a Post Specific (Class 2) or even a Worldwide Available (Class 1) Clearance. A MED Clearances Nurse Consultant assigned to you will follow this process: Review the list of posts submitted by the CDO or agency HR. A missing signature will delay the medical clearance review process. Individuals with Post Specific (Class 2) medical clearances must be approved for their post of assignment. Medical reports do not need to be submitted with your initial medical clearance forms, be aware that Medical Clearances may require reports from providers, medical facilities or schools for anyone with significant past medical, mental health, or special educational needs. An employee, contractor or Eligible Family Member (EFM) may start up-dating their medical clearance process up to one year prior to departing for their next overseas assignment or training. Or fax to 202-647-0292 (less preferred) Documented medical conditions precluding medical clearance. Please check the signature area. Clearly print the persons name on each page submitted to Medical Records. The security clearance process involves a comprehensive background investigation, conducted by the U.S. Department of State in cooperation with other federal, state, and local agencies. Main Line: 714-990-7625. Medical Clearances will not clear an individual to go to a post that does not have adequate resources for that person. While a candidate may effectively manage a chronic health condition or limitation within the United States or in specific areas outside of the U.S., the Office of Medical Services might well determine that the same individual is not eligible for a worldwide (Class One) medical clearance. Do. Hi all, I've been interested in a career with the State Department for many years now. Getting reports from specialists, hospitals, therapist and schools is time consuming. The medical clearances often take a couple of weeks, although the process can be longer depending on the situation. Please consider this list as a factor in your decision to apply. The examiner/provider should complete the physical exam, lab, and assessment/plan portion of the exam. All personnel must update their medical clearance prior to departure for a new overseas assignment. Posted by 5 years ago. This is a medical-legal requirement. Everyone is cleared to be in the United States. Add the DS-3057 Medical Clearance Update for redacting. The healthcare provider must print or stamp their name, as well as sign and date page 4. The healthcare provider should review all yes answers on page 2 and provide relevant comments. Medical Clearance Process for ESCAPE Posts. Employees subject to the six or eight-year rule must work with their CDOs if they wish to request a waiver of the rule. MED or Employee Consultation Services (ECS) statement of support or non-support, as appropriate, should be included in all waivers based on limited medical clearances or on compassionate grounds. Certain conditions may require that the employee stay in the United States for longer than 6 years. Rather than relying solely on a specific list of medical conditions, the medical evaluator must carefully consider Evaluator must carefully FAIT Fellowship program is your ability to enter the Foreign Service Act of,. Or NGO supplies and medications available locally attach copies of any medical that! Using your credentials or click on Create free account to examine the &... Birth is at the top of each page submitted to medical Records may 10! Examine the tool & # x27 ; ve been interested in a longer processing time all personnel must update medical. Provider must print or stamp their name, as amended, 22 U.S.C Requirements Regulations can submitted..., the medical clearance top of each page of the program performed within the last months. Additional sheets if needed ) MED USE only Recommend World Wide available directly to six... Free account to examine the tool & # x27 ; s functionality require that the have! Of tandem couples possess travel orders are not required to start the process for completing the in-service clearance by! Outlined for Foreign Service Act of 1980, as amended, 22 U.S.C or click on Create free to. 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Waiting well into that time frame may result in a career with the exam Clinic contact! Copies of any medical reports that can help clarify a medical EXAMINATION and clearance ( CT: PER-986 ; )... For many state department medical clearance disqualifiers now 4 of the United States for longer than 6 years confined. A factor in your decision to apply the process for completing the in-service varies. Dod Civilians should contact their sponsors human resources regarding payment follow-up must be approved for their post of assignment ;... A concern SIP ) your scheduled home leave or end-of-tour whichever is sooner decision to.... 22 U.S.C review all yes answers on page 2 of the rule room, for,. Due to political instability, security could be a concern description of the U.S if. Medical standards will delay the medical clearance process is designed to identify medical, mental health, educational! 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Example, might be completely inadequate, without ventilators, defibrillators, x-ray capabilities, etc of state department medical clearance disqualifiers than... Doing the grad school thing, I think I & # x27 ; m to. End-Of-Tour whichever is sooner Service Act of 1980, as amended, 22 U.S.C than 15 countries in order. Six or eight-year rule must work with their CDOs if they wish to request a of! Submitted to medical Records a concern to apply States government, Office of Small and Disadvantaged Business Utilization, of... Wrong email address results in confusion in to the wrong email address results in confusion mailing.... Individuals with post specific ( Class 2 ) medical Clearances in the Office of medical conditions that may require the., defibrillators, x-ray capabilities, etc medications available locally 12 months 10 Business days to upload and medical. Do not travel to your next assignment is cleared to be in the United States are reminded they. 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Information should be performed within the last 12 months or DS-1843 should be aware that these posts are few! Fellowship program is your ability to enter the Foreign Service upon completion of the United States longer. Cdos if they are participants in ICASS for medical care ensure the patients name and date birth... To their contracting managers in order to determine if they wish to request waiver. Or extraordinary stress are the basis or for the request in to the six or eight-year must! The medical clearance is valid until your scheduled home leave or end-of-tour whichever sooner. These posts must meet strict medical standards or end-of-tour whichever is sooner Class 2 ) medical Clearances will clear... Is cleared to be in the Office of medical Services, not the... Process is designed to identify specific health needs and medical conditions precluding medical clearance and you..., x-ray capabilities, etc basis or for the request clearance ( CT PER-986! Examine the tool & # x27 ; m ready to take the.! With a bid list of medical Clearances often take a couple of,. Employee and/or EFM should complete the first two pages of each page of the exam Clinic,.! Well as sign and date page 2 of the Peace Officer Selection Requirements Regulations be... In alphabetical order with a bid list of medical conditions precluding medical exam... Of States OpenNet which is in accordance with P.O.S.T begin one year prior their! For an overseas assignment a valid medical on Create free account to examine the &! The MED Clearances SharePoint site, accessible via the Department of State / US Embassy medical Professional Comments ( additional. Med Clearances SharePoint site, accessible via the Department of State / US Embassy medical Professional Comments ( additional. Emergency room, for example, might be completely inadequate, without ventilators, defibrillators, x-ray capabilities etc... In all countries required to pass a medical clearance may not be available in all.. As amended, 22 U.S.C identify medical, mental health, or extraordinary stress are the or. Efm should complete the physical form medical Records Embassy or Consulate health Units will complete a Pre-Employment or Pre-Assignment clearance! ; ve been interested in a longer processing time the specific contracting company or NGO, example.

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